Landlord letting charges

Market appraisal

Initial FREE market appraisal with advice on current market, refurbishment, compliance, provisions & letting consents.

FREE

FREE

Marketing Fee

Following market appraisal (above) agree the market rent, prepare detailed marketing particulars including professional photography, detailed floorplan (with measurements) and video tours.

Properties are advertised on ALL major portals (Rightmove, Zoopla & OnTheMarket), sandersonsuk.com & social media channels.

Erect a marketing board at the property.

Carry out accompanied viewings with in-house skilled negotiators and give feedback.

£500 + VAT

£600 inc VAT

Tenancy Setup charge

Negotiate the terms & conditions of the tenancy, ensure an appropriate tenancy agreement is prepared and signed in line with current legislation. Where applicable, issue Contractual Guarantee for any Guarantors for signature. Signed copies to be provided to all parties.

Detailed referencing of each named tenant/guarantor to include credit, address, financial, employment, UK Government required Right to Rent checks & previous landlord checks where available.

From 14/05/2025 all letting agents become legally obligated by the Office of Financial Sanctions Implementation (OFSI), part of HM Treasury to carry out AML and Financial Sanctions checks on all landlords via a third party. Historically, these checks were only needed in instances where rents exceed €10,000 per month (approx. £8,300).

£50 + VAT

£60 (inc VAT)

It is really important to start the tenancy off with a well presented property. We will visit the property ahead of the move-day to conduct a basic check throughout to ensure it is ready for a professional inventory and a new tenant. To include checking works are complete and the property is in a good condition ready for the tenant.

£50 + VAT

£60 inc VAT

Inventory Fee (up to 3 bed)

Provide a detailed inventory and schedule of condition report of the property with photos including fixtures, fittings, furnishings, key audit & meter readings.  Issue to tenant for signature.

*Furnished properties up to 3 bed are charged at £200+VAT

£150 + VAT

£180 inc VAT

Same as above with allowance for additional clerk time carrying out the inspection and compiling the written report with photos.

*Furnished properties 4 bed and above are charged at £240+VAT (£288)

Tenant Re-Referencing Fee 

Detailed re-referencing of each named tenant/guarantor to include credit, address, financial, employment, UK Government required Right to Rent checks & previous landlord checks where available. Referencing is included in the tenancy setup charge for new tenancies. 

£55 + VAT per tenant or guarantor

£66 inc VAT per tenant or guarantor

Advise on non-resident tax status and HMRC (if relevant). Pre-application tenant qualification & offer negotiation.

Collect and remit initial months' rent (minus pre-tenancy works if agreed) & deposit monies. Provide tenant with mandatory documentation & methods of future payment.

Advise the local council and water board of tenancy changes.

2  weeks rent + VAT

2.4 weeks inc VAT

Rent Collection Service

Collect and remit the monthly rent received. Prepare and submit monthly statements.

Protect deposit with landlord and tenant details under a Government authorised scheme.

Provide tenant with deposit certificate & prescribed information in required timeframes.

8% + VAT

9.6% inc VAT

Fully Managed Service

Collect and remit the monthly rent received. Prepare and submit monthly statements & BACS payments. 

Landlord and tenant liaison & mediation.

24hr maintenance reporting system for tenants. Deduct commission and other works. Arrange routine repairs and instruct approved contractors.

Undertake two property inspection visits per annum- issue full report with recommendations for the attention of landlord & tenant.

Make any HMRC deduction and provide tenant with NRL8 (if relevant).

10% + VAT

12% inc VAT

Tenancy Renewal Fee

To include rent review, contract negotiation, amending and updating terms, arranging and executing a further tenancy agreement, deed of variation or confirming statutory periodic terms with signed copies issued to all parties.

£150 + VAT

£180 inc VAT

Check Out Fee (up to 3 bed)

Organise check-out inspection including detailed report with photographs, meter readings, key audit & recommendations. Negotiate with landlord and tenant any disbursements.

Unprotect deposit (if originally registered by Sandersons) & allocate deposit monies as agreed by all parties. Remit any disputed amount to Scheme for final adjudication.

Note: For Sandersons to organise repairs/replacement of any broken or missing items is subject to an additional administration fee. 

*Furnished properties up to 3 bedrooms are charged at £200+VAT

£150 + VAT

£180 inc VAT

Same as above with allowance for additional clerk time carrying out the inspection and compiling the written report with photos.

*Furnished properties 4 bedrooms and above are charged at £240+VAT (£288)

Administrative cost when dealing with an early release including all negotiations between landlord and tenant.

Full legal eviction service should the Tenant default on rental payments. In the event of a rental default, the policy will pay the costs associated with gaining possession. Also, should the Tenant fail to vacate on expiry of a Section 21 notice (England and Wales only) it will cover the costs of eviction for you. The service includes initial advice from fully ARLA qualified staff, engagement with specialist solicitors and representation at court if required. It does not cover rent loss like the Rent Guarantee policy. 

Administrative cost when we take over an active tenancy from another agent - to  include negotiations, collating all documentation, a compliance check, a property inspection, a rent schedule check, right to rent checks and re register deposit.

Administrative cost when we handover an active tenancy to another agent.

*Student fees may vary

Additional optional charges

Enhanced photography charge (optional)

£150 + VAT (£180)

Maintenance & compliance management tool subscription: Gives non-managed landlord access to their own online platform for tenant maintenance reporting, audit trail & compliance monitoring.

a) Option to give Sandersons short-term management for landlord holiday cover etc

EPC (if required)

£75 + VAT (£90)

End of year statement for tax (optional)

£30 + VAT (£36)

Rent and legal protection cover for rents up to £2,500pcm

Overseeing insurance works

10% plus VAT of invoiced works

Overseeing works outside tenancy

10% plus VAT of invoiced works

Void management 

£100 + VAT (£120) per month

Registration of deposit for non-managed properties

£60 + VAT (£72)

Negotiation of deposit for Rent Collection services

£50 per hour plus VAT (£60)

£1,000 + VAT (£1,200)

£60 + VAT per hour (£72) + travel

Tenant deposit dispute resolution (for ADR)

£50 per hour plus VAT (£60)

Transfer of management administration charge

£150 + VAT (£180.00)

Mid term visit and report (non-managed property)

£80 plus VAT (£96)

Dispute mediation

£50 per hour plus VAT (£60)

Chasing late rent for non-managed property

£50 per hour plus VAT (£60)

Serving appropriate Section 21 notice

£150 plus VAT (£180)

Serving Section 8 notice

£150 plus VAT (£180)

Serving Section 13 notice

£100 plus VAT (£120)

Serving Abandonment notice

£95 plus VAT (£114) (Includes visit to the property)

Sale of property to tenant introduced by Sandersons

1% of sale price + VAT

Landlord withdrawing from let after offer accepted

£350 + VAT (£420) or 2 weeks rent + VAT (the greater)

Keybox (supplied & installed)

£35 (inc VAT)

Key cutting service

£3.00 + VAT (£3.60) + cost of cutting keys

Commission for taking payment by credit card

3% + VAT 

Purchase administration fee (buying goods on behalf of client)